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2: How To Use Line Spacing To Polish Your Slides
When it comes to the look and feel of PowerPoint slides, many times it is the small things that make a big difference. Very few presenters realize the power of working with ‘Line spacing’ in PowerPoint to format a paragraph. In this article, you will discover the impact line spacing makes in making your slides look professional.
Improve a bulleted slide with line spacing:
Here is a sample text taken from Wikipedia that talks about ‘Return on Equity’.
First off, we believe that your message gets conveyed much clearer when you use visuals to convey your concepts. We don’t approve of using full sentences as bullets on a PowerPoint slide. However, this article is not about content makeover, but design makeover. We try to show you how you can improve the looks of even the most text heavy slides by working on line spacing.]
The slide looks busy and heavy because the lines in the sentences are packed too tight. You can always improve the readability of the text by increasing the line spacing.
Wrong way to add line spacing:
Most presenters increase line spacing by going to the preset options in the Home tab under ‘Paragraph’ group.
This leads to the following result:
The preset options add equal spacing between all the lines in the paragraph. Though the space between lines makes it easy to read the text, the individual points are not clearly distinct.
A better option is to click on the ‘Line spacing option’ at the bottom of the menu. This opens up a dialog box. Change the line spacing to ‘Multiple’. Add a value of 1.2 or 1.3 instead of the usual 0.7. This increases the space between lines.
Under ‘Spacing’ option go to ‘After’ and increase the value to 12 pt. This places a distance of 12pt between successive bullet points.
When lines have distance between them and individual points are clearly distinct, the look of the slide improves significantly as shown below:
Here is a ‘Before – After’ view of the slides:
Improve quoted text with line spacing:
Let us say you need to quote a couple of paragraphs from a book. Here is how the slide looks:
The slide doesn’t look too impressive. There is empty space around the text. Lines are packed too tightly and the two paragraphs are sticking to each other.
To improve the slide, increase the line spacing to 1.2 and add 12pt after each paragraph.
Add an indentation at the beginning of each paragraph by clicking on ‘Tab’ button on your keyboard. The result is as follows:
Here is a ‘Before – After’ comparison of the slides:
It is such small attention to details that makes a difference between average slides and professional looking slides.[/DAP]